About the Software

ShipHazmat® is a web-based application designed to facilitate the production of required shipper's declarations (Dangerous Goods declarations) for transporting dangerous goods internationally by aircraft. Using built-in regulatory logic based on IATA regulations, ShipHazmat provides only compliant options for you to select from based on your initial input of an UN number or proper shipping name (ShipHazmat currently does not support Class 7: Radioactive Materials).

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Key Features

  • Correct Q-value calculation
  • Handles overpacks and multiple overpacks
  • Address book for shippers and consignees
  • Automatic pagination
  • Technical name database
  • Default settings manager
  • Intelligent packing
  • Emergency response information
  • ShipHazmat® is a web-based application designed to facilitate the production of required shipper's declarations
  • Truck placarding
  • Operator and State Variations
  • Account metrics
  • Product codes (e.g. SKUs, inventory control numbers)

 

Key Benefits

  • Web-based application accessible from anywhere around the world
  • No installation or updates
  • Always uses the most current IATA regulations (and 49 CFR regulations, when applicable)
  • Purchase either per-basis, or an annual membership for unlimited shipments
  • Eliminate the need for a typewriter
  • U.S. government State Variations built in as an integral part of regulatory logic to help expedite all United States related shipments
  • Your shipment information is stored securely in our database behind a firewall
  • Reduce the potential for rejected shipments
  • Remain in compliance with proper documentation and record retention requirements
  • Transport shipment information to a participating air carrier before the shipment leaves your door
  • Use built-in productivity tools to create shipper's declaration even faster
  • Print shipper's declaration on a color printer or save as a PDF
  • Print on pre-printed red bordered paper or print with red borders on plain white paper

 

Dangerous Goods Documentation

ShipHazmat gives you the ability to create compliant shipper's declarations (or Dangerous Goods declarations) efficiently while seeking to promote the safe transportation of dangerous goods on board passenger and cargo aircraft.

Each declaration of Dangerous Goods created by ShipHazmat satisfies the most current requirements of Section 8 for Documentation in the IATA regulations.

In addition to the necessary shippers declaration form(s) required, the application also features a variety of additional packaging diagrams, emergency response information and other valuable print-outs to aid the shipper in creating compliant documentation and packaging.

Here are some of the optional print-outs featured:

  • Inner and outer packaging diagrams
  • Requirements for marking and labeling
  • Applicable State and Operator variations for each proper shipping name added to the shippers declaration form
  • Emergency response information for each proper shipping name
  • Truck placarding requirements for transporting Dangerous Goods from the dock facility to carrier via domestic ground transport

 

Inner and Outer Packaging Requirements

In addition to compliant shipper's declarations, ShipHazmat optionally provides compliant diagrams and information on how to properly label and mark the outer packagings of Dangerous Goods.

Whether it's a single packaging, combination packaging, "all packed in one" or overpack, optional diagrams display all of the required hazard labels, handling labels, markings, U.N. specification markings and other required information on the outer packaging.

Inner packaging limitations and descriptions are also provided, when applicable, to give you a full scope of a completed, compliant package of Dangerous Goods to be shipped by air transport under the IATA regulations.

 

Standardize Regulatory Interpretation

Regulations shouldn't be a road block for business operations. The transportation of Dangerous Goods by aircraft is a time sensitive matter and ShipHazmat provides the solution by using a standard approach for all hazmat employees to follow regarding regulatory interpretation.

All hazmat employees in your business can utilize ShipHazmat's built-in regulatory logic to create compliant and accurate documentation each and every single time, with the assurance of using the most current regulations available from IATA and ICAO.

Regulatory specialists with over 30 years of experience in the hazardous materials and Dangerous Goods industry provide the foundation of ShipHazmat's built-in regulatory logic engine. With the intent of promoting safe transportation practices, our regulatory specialists collaborate with regulatory authorities to bring our customers an effective means of creating Dangerous Goods declarations.

 

Productivity Tools

Technical names
Users can create and manage a list of commonly used technical names that can be quickly appended to a selected proper shipping name.

Default settings
Set repetitive information on multiple declarations (e.g. shipper's address, signatory information, emergency response telephone number, etc.) and they will automatically be filled in with each new declaration created.

Account metrics and reports
See basic account metrics for daily, weekly and annual numbers on the quantity of Dangerous Goods shipments generated through ShipHazmat by your hazmat employees.

Address book
Create and manage individual address books for shippers and consignees. A smart search option will allow you to quickly locate addresses and have them populated into the respective form fields with a simple mouse click.

 

Record Retention

Note: This feature is only available for the annual membership pricing plan.

International Record Retention Requirements
IATA regulations specify that at least one copy of the shippers declaration form and any other documents relevant to consignment for each shipment should be retained for a minimum period of three months, or other period required by the national authorities involved in transporting the Dangerous Goods shipments by air transport. If documents are kept electronically, they should be capable of being reproduced in a printed manner (IATA DGR 1.3.4).

United States Record Retention Requirements
U.S. regulations require that each person who provides a shipping paper must retain a copy or an electronic image of the shipping paper for the period specified in 172.201(e). Shipping papers must be accessible upon request to an authorized official at reasonable times and locations.

All declarations of Dangerous Goods paperwork must be retained for a period of two years (49 CFR §172.201(e)) from the date listed on the air waybill or the declaration form.

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