About the Software

ShipHazmat® is a web-based application designed to facilitate the production of required shipping papers (Bills of Lading and Dangerous Goods Declarations) for transporting dangerous goods domestically and internationally by air and ground. Using built-in regulatory logic based on the 49 CFR and IATA regulations, ShipHazmat provides only compliant options for you to select from based on your initial input of an UN number or proper shipping name.

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Key Features

  • 3D packaging diagrams
  • Correct Q-value calculation
  • Handles all-packed-in-ones
  • Handles single and multiple overpacks
  • Address book for shippers and consignees
  • Technical name database
  • Default settings manager
  • Emergency response information
  • Truck placarding
  • Operator and State Variations
  • Account metrics
  • Product codes (e.g. SKUs, inventory control numbers)

 

Key Benefits

  • Web-based application accessible from anywhere around the world
  • No installation or updates
  • Always uses the most current IATA and 49 CFR regulations
  • Two type of plans: pay per shipping paper, or an annual membership for unlimited shipments
  • U.S. Government State and Operator Variations built in as an integral part of regulatory logic to help expedite all United States related shipments
  • Your shipment information is stored securely in our database behind a firewall
  • Reduce the potential for rejected shipments
  • Remain in compliance with proper documentation and record retention requirements
  • Use built-in productivity tools to create shipping papers even faster
  • Print shipping papers on a color printer or save as a PDF
  • Print on pre-printed red bordered paper or print with red borders on plain white paper for shipper's declarations

 

3D Packaging Diagrams and Emergency Response Information

 

In addition to the necessary shipping papers , the application also features a variety of additional packaging diagrams, emergency response information and other valuable print-outs to aid the shipper in creating compliant documentation and packaging.

ShipHazmat optionally provides compliant diagrams and information on how to properly label and mark the outer packages containing Dangerous Goods.

Whether it's a single packaging, combination packaging, "all packed in one" or overpack, optional diagrams display all of the required hazard labels, handling labels, markings, U.N. specification markings and other required information on the outer packaging.

Inner packaging limitations and descriptions are also provided, when applicable, to give you a full scope of a completed, compliant package of Dangerous Goods to be shipped by air or ground.

 

Here are some of the optional print-outs featured:

  • Inner and outer packaging diagrams
  • Requirements for marking and labeling
  • Applicable State and Operator variations for each proper shipping name added to the shippers declaration form
  • Emergency response information for each proper shipping name
  • Truck placarding requirements for transporting Dangerous Goods from the dock facility to carrier via domestic ground transport

  

Standardize Regulatory Interpretation

Regulations shouldn't be a road block for business operations. The transportation of Dangerous Goods is a time-sensitive matter and ShipHazmat provides the solution by using a standard approach for all hazmat employees to follow regarding regulatory interpretation.

All hazmat employees in your business can utilize ShipHazmat's built-in regulatory logic to create compliant and accurate documentation each and every single time, with the assurance of using the most current regulations available from IATA, ICAO, and 49 CFR.

Regulatory specialists with over 30 years of experience in the Hazardous Materials and Dangerous Goods industry provide the foundation of ShipHazmat's built-in regulatory logic engine. With the intent of promoting safe transportation practices, our regulatory specialists collaborate with regulatory authorities to bring our customers an effective means of creating Dangerous Goods documentation.

 

Productivity Tools

Technical names
Users can create and manage a list of commonly used technical names that can be quickly appended to a selected proper shipping name.

Default settings
Set repetitive information on multiple declarations (e.g. shipper's address, signatory information, emergency response telephone number, etc.) and they will automatically be filled in with each new document created.

Account metrics and reports
See basic account metrics for daily, weekly and annual numbers on the quantity of Dangerous Goods shipments generated through ShipHazmat by your hazmat employees.

Address book
Create and manage individual address books for shippers and consignees. A smart search option will allow you to quickly locate addresses and have them populated into the respective form fields with a simple mouse click.

 

Record Retention

Note: This feature is only available for the annual membership pricing plan.

International Record Retention Requirements
IATA regulations specify that at least one copy of the shippers declaration form and any other documents relevant to consignment for each shipment should be retained for a minimum period of three months, or other period required by the national authorities involved in transporting the Dangerous Goods shipments by air transport. If documents are kept electronically, they should be capable of being reproduced in a printed manner (IATA DGR 1.3.4).

United States Record Retention Requirements
U.S. regulations require that each person who provides a shipping paper must retain a copy or an electronic image of the shipping paper for the period specified in 172.201(e). Shipping papers must be accessible upon request to an authorized official at reasonable times and locations.

All declarations of Dangerous Goods paperwork must be retained for a period of two years (49 CFR §172.201(e)) from the date listed on the air waybill or the declaration form.

 

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